PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008 2009
ACTIVITY UNCHANGED FROM FY 2008
Funds will be used to recruit a Prevention Advisor with expertise in abstinence and being faithful (AB) and
other prevetion (OP) program areas. HVOP also includes funding for this advisor. This new activity is
required to strengthen the prevention portfolio. The incumbent will expand and strengthen AB activities,
integrate gender, improve nuanced, targeted communication and expand prevention efforts aimed at the
general population and at youth. The Advisor will ensure the development and dissemination of rigorously-
informed messaging in the PEPFAR/South Africa program. The Advisor will also ensure that prevention
activities conform to United States government guidance, South African government policies and the HIV &
AIDS and STI Strategic Plan for South Africa, 2007-2011.
New/Continuing Activity: Continuing Activity
Continuing Activity: 13914
Continued Associated Activity Information
Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds
System ID System ID
13914 12255.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $194,000
International International
Development Development
12255 12255.07 U.S. Agency for US Agency for 4500 1401.07 Management 1 $250,000
Table 3.3.02:
Plus up funds will be used to recruit a Prevention Advisor with expertise in AB and OP program areas.
HVAB also includes funding for this advisor. This new activity is required to strengthen the prevention
portfolio. The incumbent will expand and strengthen OP activities, strengthen gender programs, develop
activities aimed at substance abuse and HIV/AIDS, and develop and implement interventions in high
transmission areas. The Advisor will ensure that rigorously informed messaging is developed and
disseminated in PEPFAR/South Africa programs. The Advisor will also ensure that prevention activities
conform with the USG guidance, SAG policies and the National Strategic Plan.
Continuing Activity: 13915
13915 12324.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $194,000
12324 12324.07 U.S. Agency for US Agency for 4500 1401.07 Management 1 $250,000
Table 3.3.03:
ACTIVITY HAS BEEN MODIFIED IN THE FOLLOWING WAYS:
These funds will support ICASS charges. It is estimated that USAID will pay $120,000 in FY 2009 in ICASS
charges for PEPFAR-funded staff.
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These funds will support ICASS charges. It is estimated that USAID will pay $120,000 in FY 2008 in ICASS
Continuing Activity: 14490
14490 14490.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $120,000
Table 3.3.19:
These funds will support IRM costs. It is estimated that USAID will pay $135,000 in FY 2009 in IRM tax for
PEPFAR-funded staff.
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These funds will support IRM costs. It is estimated that USAID will pay $135,000 in FY 2008 in IRM tax for
Continuing Activity: 14488
14488 14488.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $135,000
USAID will provide funding to the centrally-managed agreement with IAP Worldwide to support two staff
persons. The budget includes salaries and benefits, and travel. Local support costs, such as housing and
school, are paid directly by USAID/South Africa. These staff include: the Palliative Care Advisor and the
Strategic Information Advisor.
Continuing Activity: 14489
14489 14489.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $400,000
These funds support the management and staffing expenses of USAID/South Africa (USAID). The funds
cover the costs of ongoing and new staff who provide technical, financial and contractual oversight of over
68 USAID partners implementing the PEPFAR program in South Africa. The total USAID PEPFAR
management and staffing budget is $12,866,206 including ICASS estimated at $120,000 and the IRM tax
which is estimated at $135,000. In FY 2008, USAID was responsible for the obligation and management of
over $332 million in GHAI funds. In FY 2009 this amount will fall to approximately $316 million. Recruitment
for staff identified in the 2007 Staffing for Results exercise is on-going and many positions are close to
being filled; by the time this COP is reviewed it is anticipated that all but two will be filled. Of the new staff,
three will be overseas hires and the rest locally employed staff.
The USAID Health Office comprises three divisions: (1) Care and Treatment, (2) Prevention and OVC, and
(3) Cross Cutting (SI, HCD and others). Including the new hires, the Health Office staff will include
approximately 26 professionals and eight administrative and project assistants. As of September 2008, 15
professional were on-board, managing an average $25 million each. When recruitment is completed, the
26 professionals will manage an average of $14 million each. While this dollar-to-staff ratio will still be
relatively high, the country team has developed innovative mechanisms to strengthen management and
oversight that has proven successful through the last year of implementation of the Umbrella Grants
Management mechanisms and the new South African partner assessment contract, which is managed by
CDC and serves both agencies.
USAID, under PEPFAR, is also placing staff in several locations outside of Pretoria. PEPFAR coordinators
will be placed in the consulates in Durban and in Cape Town. Provincial PEPFAR coordinators will also be
placed in the provinces in South Africa. The decision to locate this staff provincially was made last year in
the Staffing for Results exercise, and approved in the 07 COP. However, at a meeting with all provinces
held in June, national level officers of the Department of Health asked for this placement to be delayed until
a national coordinator was hired (under a CDC contract). It is anticipated that the national coordinator will be
on-board soon and provincial coordinators will be recruited after that.
The Umbrella Grants Management agreement was designed at the beginning of PEPFAR to manage new
and small partners. In FY 2007, the Umbrella Grants Management component was recompeted and four
separate awards made to organizations to provide financial and administrative guidance and support to 35
small organizations, thereby reducing USAID's management burden. Umbrella Grants Management has
been an effective mechanism to assist the USAID PEPFAR team in the mandate to increase new partners
and build capacity but with limited staff to provide responsible oversight and technical direction. Funding for
the umbrella grants element is included in the individual program areas.
Following negations with Washington, USAID is now supporting salaries of ten USDH in the South Africa
mission with PEPFAR program funding. These include: three Health Officers; one Program Officer; one
Contracting Officer; one Legal Advisor; one Controller; one Contracting Officer; and one Executive Officer.
PEPFAR also covers the salaries of support staff in all these offices, as outlined in the staffing data base.
Overall PEPFAR is supporting salaries of 58 staff in the USAID mission.
The South African government is undergoing dramatic change and USG staffing needs are also changing.
As mentioned elsewhere, after President Mbeki's departure in the fall of 2008, an interim president and
minister of health were named. It is unknown whether the new minister will be in the position over the long
term. The South Africa PEPFAR team will develop a Compact with the South African government after the
new government is in place, which takes into account the expectation that PEPFAR budget allocations for
South Africa will decline in the future. A new Staffing for Results exercise, which will complement
development of the compact, will need to be conducted to reflect these changes.
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63 USAID partners implementing the PEPFAR program in South Africa. The total USAID PEPFAR
management and staffing budget is $9,478,000 including ICASS estimated at $120,000 and the IRM tax
which is estimated at $135,000. In FY 2007, USAID was responsible for the obligation and management of
over $228 million in GHAI funds. In FY 2008 this amount will rise to over $332 million. In order to provide
comprehensive administrative, technical and managerial oversight of the PEPFAR portfolio, USAID will
recruit an additional 16 staff to work in the USAID office in Pretoria. Of these, it is anticipated that one will
be an overseas hire, and the remainder locally recruited. Many of these positions will be filled by junior staff
who will provide basic administrative support as they became more engaged in and knowledgeable about
technical issues.
The USAID Health and PEPFAR Office was divided in three divisions to correspond loosely with technical
working groups designated during the Staffing for Results exercise. Including the new hires, the Office staff
will include approximately 23 professionals, who will manage an average $14 million each, and seven
administrative and project assistants. While this dollar-to-staff ratio is relatively high, the country team has
developed innovative mechanisms to strengthen management and oversight. These include the Umbrella
Grant Management mechanisms and the new quality assurance program QMAP.
and small partners. In FY 2007, the Umbrella Grants Management component was recompeted and three
separate awards made to organizations to provide financial and administrative guidance and support to over
35 small organizations, thereby reducing USAID's management burden. Funding for the umbrella grants
element is included in the individual program areas.
In addition to the technical staff, PEPFAR will support staff in support offices including the Contracting
Office, Financial Management and Executive Office. Two headquarters-funded regional advisors, a legal
Activity Narrative: advisor and a contracting officer also provide services to PEPFAR. In addition to technical staff who will
serve within the Health and PEPFAR Team, USAID/South Africa will recruit additional support staff in the
Executive, the Financial Management and the Contracting Offices who will work on PEPFAR programs.
Continuing Activity: 13916
13916 3120.08 U.S. Agency for US Agency for 6650 1401.08 Management 1 $9,123,000
7636 3120.07 U.S. Agency for US Agency for 4500 1401.07 Management 1 $6,100,000
3120 3120.06 U.S. Agency for US Agency for 2718 1401.06 Management 1 $7,840,000
